Go to the DATA Ribbon Tab and click From Other Sources. Open the MS Query (from Other Sources) wizard I will want to create a simple query to calculate how many are Male and how many Female. In this file I have a list of Male/Female mock-up customers. I will extract data from an External Excel file called MOCK DATA.xlsx. In this step by step tutorial I will show you how to create an Microsoft Query to extract data from either you current Workbook or an external Excel file. Want more SQL Capabilities in Excel? Check-out my Excel SQL AddIn Step by Step – Microsoft Query in Excel CSV and Text – you can upload CSV or tabular Text files.

MS SQL Server – you can extract data from Microsoft SQL Server Tables.

Access – you can extract data from Access Database files.Excel Files – you can extract data from External Excel files as well as run a SELECT query on your current Workbook.Using MS Query in Excel you can extract data from various sources such as: Its an incredible often untapped tool underestimated by many users! What can I do with MS Query? Excel as well as Access use Windows ACE.OLEDB or JET.OLEDB providers to run queries. A Microsoft Query (aka MS Query, aka Excel Query) is in fact an SQL SELECT Statement.

Often Microsoft Query statements will be more efficient than Excel formulas or a VBA Macro. Microsoft Query allows you use SQL directly in Microsoft Excel, treating Sheets as tables against which you can run Select statements with JOINs, UNIONs and more. Excel Queries created this way can be refreshed and rerun making them a comfortable and efficient tool in Excel. You can use Microsoft Query in Excel to retrieve data from an Excel Workbook as well as External Data Sources using SQL SELECT Statements.

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